A project manager is leading a geographically dispersed team that needs to collaborate and finalize monthly reports. Meetings occasionally occur on weekends due to time differences, but team members have expressed that they do not want to work during the weekends. What is the best course of action for the project manager to take?
Take over the report activity and complete it whenever work is required on weekends.
Avoid scheduling report deadlines during months when team members would need to work on weekends.
Remind team members of their governance duties as documented in the team charter.
Communicate to project stakeholders that the reports will be delayed in certain months of the year.
A client wants to add an additional feature to the project and asks the project manager for advice on the best approach to complete it within a week. What should the project manager do?
Recommend a cost-benefit analysis to determine feasibility.
Clarify their role and responsibilities to the sponsor.
Use management reserve to expedite the completion.
Change the project methodology to meet the timeline.
A construction company is building a new office complex and the project manager is assigned to lead the construction team. The team members are feeling demotivated and lack a sense of ownership over their tasks. How can the project manager increase the motivation and engagement of the team members?
Clearly define the roles and responsibilities of each team member.
Encourage regular team-building activities and open communication among the team.
Provide the team with training and development opportunities to improve their skills and knowledge.
Give the team members the flexibility to choose their own methods for completing their tasks within defined parameters.
A project manager is leading a software development project for a client. During a progress meeting with the team, one of the developers reports that they are facing a technical issue that may prevent them from completing their assigned task. What should the project manager do in response to this situation?
Encourage the developer to seek assistance from the technical lead or other team members.
Schedule a meeting with the concerned developer to review the issue and develop a plan to resolve it.
Assess the impact of the issue on the project schedule and budget and determine the best course of action.
Escalate the issue to the client for a decision on how to proceed.
A company's key product is evolving and requires the use of a new technology. No one on the team is familiar with it, but some experienced developers have volunteered to learn it and take responsibility for it. What should the project manager do next?
Outsource the technology work to a third-party vendor to avoid delays.
Eliminate this requirement because developers have more important tasks.
Hire external resources due to internal developers' workload.
Support the developers in learning the new technology.
A project manager has encountered a scenario where an operational functional manager has asked for an additional scope item to be completed for a project that has already been formally closed a few weeks ago. The request appears to be simple enough to handle as part of daily operations. What should the project manager do?
Look for other resources within the organization for the request.
Confirm that there are available resources and budget to execute the work.
Assess the request's nature and plan communication accordingly.
Create a change request and allocate resources and budget as necessary for execution.
During the third iteration of a seven-iteration project, the team discovers that a crucial deliverable hinges on procuring a new piece of equipment. What action should the project manager take?
Gather stakeholders to discuss the prioritization of a new deliverable.
Explain the cause of the deliverable delay in the status report.
Document a risk and elevate it to the project sponsor.
Assign the acquisition responsibility to the core team.
A company regularly outsources resources for certain central tasks. Due to an unexpected risk, all team members, including the outsourced ones, must work remotely. How can the project manager tackle this challenge to ensure outsourced vendors continue to deliver?
Create a new approach for communication and resource management.
Examine the risk management plan for mitigation measures.
Assess the coordination and communication expenses with the supplier.
Initiate a change request to expand the contingency budget.
A team member tends to extend discussion topics during project team meetings, causing the meetings to exceed their predetermined duration. Other team members feel that this team member is acting inconsiderately towards their time. What action should the project manager take
Remind the team to follow ground rules while explaining the importance of open discussions.
Ask the team member to discuss only relevant topics to improve team efficiency.
Encourage the team to accept the team member's input as it could be useful.
Allow the team to resolve the situation among themselves as a self-organized team.
During the transition to agile delivery, an organization has assembled a new team. The project is not progressing satisfactorily due to high variability in team velocity, and each sprint is producing less than expected. A new project lead with extensive technical experience has been appointed to oversee the project. What is the first action the project lead should take?
Insist that only senior developers provide estimates.
Suggest an alternative estimation method in the retrospective meeting.
Allocate more time for estimation during sprint planning.
Evaluate and refine estimates during the daily standup.
While reviewing the draft project charter with key stakeholders, a dispute arises between the sponsor and the product owner. How should the project manager handle the situation?
Continue the meeting and request that the project sponsor and product owner discuss the matter offline.
Continue the meeting and implement facilitation methods to improve communication within the team.
Reschedule the meeting and bring in a subject matter expert (SME) for the next session.
Reschedule the meeting and request that the project sponsor and product owner resolve their discussion offline.
A project manager is overseeing a new product launch for a company that must be ready before the summer season commences. However, after the research process, the project team discovers that the requirements are highly uncertain. What would be the best course of action for the project manager?
Consider including a few business subject matter experts (SMEs) in the team.
Record the risk and devise a contingency plan to ensure the project is completed on schedule.
Help the team propose a minimum viable product (MVP).
Schedule a stakeholder meeting to discuss the prioritization of project requirements.
A project is in its sixth iteration out of seven, but unexpectedly one team member has left the company. What should the project manager do to address this situation?
Take on some of the necessary work to minimize the impact.
Involve the stakeholders in planning a mitigation strategy.
Document the cause of the project delay in the status report.
Record the issue and escalate it to the project sponsor.
While reviewing the progress of a project under development, the project manager identifies that several tasks are running behind schedule. Upon investigation, the project manager realizes that some team members were distracted due to other assignments, impacting their ability to give full attention to the project. Which two actions can the project manager take to get the team back on track? (Choose two.)
Schedule daily standups to monitor project progress and ensure timely completion of deliverables.
Allow team members to work at their own pace to catch up.
Immediately inform business stakeholders about the schedule delay.
Discuss the risk of delayed project delivery and prioritize tasks with the respective functional managers.
Collaborate with the team to identify opportunities to accelerate project delivery.
A project team is working with a development team in another country to develop software. The project manager has identified that the completion date is delayed due to rework, which is caused by different interpretations of the client's needs. What should the project manager do?
Organize a meeting with the key stakeholders to clarify the requirements.
Bring the issue to the attention of the project steering committee and ask for more time to complete the project.
Visit the development team's office and urge them to speed up the schedule.
Work with the development team to create prototypes to confirm the requirements.
A project manager is using an adaptive approach for a complex software development project. However, the team has encountered many issues and is struggling to keep up with the rapidly changing requirements. What should the project manager have done to prevent this situation?
Conduct regular retrospectives or lessons learned sessions to identify areas for improvement.Conduct regular retrospectives or lessons learned sessions to identify areas for improvement.
Use a predictive approach instead of an adaptive approach for better control.
Hire additional resources to keep up with the rapidly changing requirements.
None of the above.
A project manager is handling a complex project and is facing numerous change requests from different teams. Implementing these changes can hinder the project from attaining its objectives. What is the most effective way for the project manager to manage these changes?
Document the changes using the risk register and continuously monitor them.
Add the changes to the sprint backlog and discuss priorities with the product owner.
Reject the change requests and proceed with the project as originally planned.
Review the stakeholder and project communication management plan with primary stakeholders.
A team is heading towards the closing stage of a phase and planning for the next phase. However, one of the project sponsors has complained about some quality-related deliverable issues from the last phase, though the quality acceptance document was already signed. What course of action should the project manager take?
Delay the next phase of the project to evaluate the effects of the earlier quality issues.
Unseal the quality acceptance document and add the sponsor's complaints to it.
Schedule a meeting to assess quality issues and include the sponsor's complaints.
Review project best practices and lessons learned and update the project plan accordingly.
A project manager is conducting a kickoff meeting with key stakeholders. What is the purpose of the kickoff meeting?
To provide a progress update of the project to stakeholders.
To discuss the risks associated with the project and establish mitigation strategies.
To establish the start of a project, phase, or iteration and gain a common understanding.
To confirm project scope and ensure appropriate resource allocation.
For a newly formed agile team, the project manager has to ensure the team members feel empowered and accountable. As per the functional manager, the team members have tasks assigned to them but lack the feeling of empowerment. Which of the following approaches can the project manager adopt to promote empowerment and accountability among the team?
Assign the tasks based on individual team member's role to ensure expertise.
Assign the team to perform demos of their products or software with the customers and encourage them.
Grant the team autonomy to make their decisions on the task performance.
Foster the team to keep the service/product owner involved in choosing resolutions for the given task.
A team has been working together for one month. During daily meetings, one team member continues to express that they are having issues completing their tasks. What should the project manager do?
Wait for the team to identify and solve the problem on their own.
Have a private conversation with the team member to understand the root cause of the problem.
Hold a discussion with all team members to help resolve the issues.
Reassign the team member to a task that is more suited to their skills and experience.
A sprint has begun, but the team is still at an impasse on how to address a feature of the product under construction. What should the project manager do?
Ask the product owner to make the decision.
Propose ideas to the group, ask everyone to vote, and then choose the most popular idea.
Facilitate a meeting to discuss the pros and cons of each idea and try to reach a consensus.
Schedule a session for everyone to share their ideas, then vote and decide.
A new team member is confused about their role and responsibilities. What should the project manager do?
Tell the new team member to take a project management class.
Tell the new team member to review the RACI matrix before asking for help.
Tell the new team member to review the project charter and stakeholder engagement plan.
Review the resource management plan and provide mentoring to the new team member if necessary.
A project manager is initiating an agile project that involves external components to be developed and delivered by multiple vendors. However, one of the vendors indicates that they are not capable of providing their components using the incremental, collaborative nature of the agile approach. What should the project manager do?
Request that the project sponsor replace the vendor with another vendor who can support an agile approach.
Ask the project management office (PMO) to abandon the agile methodology and implement a traditional approach to accommodate the vendor's needs.
Agree to receive the component using another approach that suits the vendor, then integrate it into the project without disrupting the overall agile approach.
Add the component to the product backlog and address it later after completing the agile work.
Drag each Tuckman Ladder stage from the left to the correct team behavior on the right:
